About Freeprizedaws

This policy sets out to explain how Freeprizedraws, process and protect your personal data. Personal data is information about living individuals. We use the words Personal Data to describe any information we hold about you or other individuals and from which you or they are identifiable. Any personal information provided to or gathered by our website www.freeprizedraws.ie (fpd) and or our marketing Landline Telephone database is managed by Dataxcel Ltd. We have appointed a Data Protection Officer at DataXcel Ltd for any privacy related correspondence or queries you may have, and they can be contacted at: datacompliance@dataxcel.ie or Telephone 056 779 0295. Our Data Protection Officer is registered with the office of the Data Protection commissioners in Ireland as this is the lead data regulatory authority we report too.

DataXcel Ltd ('we' or 'us') is a company registered in Ireland with company number 480849. We are a 'data controller' and Data Processor covering the Data Protection Acts 1988 to 2018, any other applicable law or regulation relating to the processing of personal data and to privacy legislation (including the E-Privacy Directive and the European Communities (Electronic Communications Networks and Services) (Privacy and Electronic Communications) Regulations 2011 (“E-Privacy Regulations”), as such legislation shall be supplemented, amended, revised or replaced from time to time, including by operation of the General Data Protection Regulation (EU) 2016/679 (“GDPR”) (and laws implementing or supplementing the GDPR, and laws amending or supplementing the E-Privacy Regulations); for the purposes of the Data Protection Act 1988 and 2003 and, after 25th May 2018, the General Data Regulation (EU) 2016/679 ("Data Protection Laws"), and we are responsible for, and control the processing of, your personal information.

To obtain information on the legislation governing data collection and processing in Ireland Go To: Homepage | Data Protection Commission

Dataxcel Ltd is the registered owner of this site, trademarks and reserves all rights, IP, and copyright to freeprizedraws.ie and fpd.ie at all times.

Data Protection Information

We know you care about your privacy and the protection of your personal information, so we will always treat your information with the highest standards of confidentiality and security.

Because we are committed to your privacy, we take great care to handle all information that we collect about you lawfully in accordance with Data Protection Law, including The Data Protection Act (2018), the Privacy and Electronic Communications Act (2003) and other regulatory requirements.

This includes ensuring that data we hold is:

Processed lawfully, fairly and in a transparent way.

Data is collected for specified, explicit and legitimate purposes

Not processed in a manner that is incompatible with what it was collected for.

Kept relevant and kept up to date.

Only retained for as long as it is necessary for the purposes it was collected for.

Kept securely by ensuring we have appropriate technical and organisational measures to keep data confidential.

How We Obtain Personal Information

We collect personal information from various sources listed below:

• when you register on or visit Freeprizedraws(fpd.ie)

• when you participate in one of our competitions or prize draws

• when you complete one of our online surveys

• when you subscribe to one of our services or newsletters

• when you submit a contact form on our websites

• when you submit an unsubscribe request, data protection enquiry or data subject access request (DSAR)

• when you correspond with us by post, email, or telephone.

• when we licence or purchase your information from other suppliers

Legal basis for processing your data.

In line with Data Protection Acts 1988 to 2018, (including the ePrivacy Directive and the European Communities (Electronic Communications Networks and Services) (Privacy and Electronic Communications) Regulations 2011 (“E-Privacy Regulations”),

We process data using the following legal basis but note the majority of your data is processed subject to your consent and contact preferences.

The pursuit of our legitimate interests as a commercial organisation including the marketing and promotion of our brand, our free to enter competitions, winners, and competition updates and to receive marketing offers from Freeprizedraws and our landline telephone direct marketing database which does not contain Personal identifiable Data.

Where we rely on our legitimate business interests or the legitimate interests of a third party to justify the purposes for using your Personal Data, our legitimate interests will usually be:

- pursuit of our commercial activities and objectives, or those of a third party (for example, by carrying out direct marketing or conducting market research or electronic identity verification to comply with know your customer EU wide regulations).

- compliance with applicable legal and regulatory obligations.

- development of any guidelines, improvement and development of business operations and service offerings.

- conducting analytical and statistical research and aggregated profiling.

Article 4 to fulfil any contractual obligations we may have when you enter a competition from us.

Outbound telemarketing campaigns to comply with Regulation 13(10) of the current ePrivacy Regulations.

Article 3, 6, 7 on the basis of your consent. See consent statement below with all consent tick boxes as optional which means you can enter any competition on Freeprizedraws with an equal chance of winning whether you tick any box or not.

Freeprizedraws will not use or share your personal information in a manner that differs from what is described within this Privacy Statement and within the registration opt-in statement without your prior consent. The following consent statement is prominently displayed before you can join Freeprizedraws. The tick boxes are optional providing you with a freely given and unambiguous consent and you can Enter any competition whether you tick the boxes or not and you will have equal chance to win any competition.

We offer FREE TO Enter Competitions and we have winners every week which we publish on the winner’s section of this site, by email and on our Facebook and twitter pages. Our FREE competitions are supported by our Competition sponsors.

By ticking the box, you:

Agree to receive winner updates, new competition updates and offers from Freeprizedraws by email and where appropriate text from these competition sponsors. We do NOT share this data with any Competition sponsor, so you will only receive emails or texts from Freeprizedraws.

Agree to receive offers by telephone directly from our selected competition sponsor partners who help us to provide Free to enter competitions and they will send exclusive offers that are relevant to you based on the data you provide us. You can view our competition sponsors Here and are within the following categories - Retail, Research, Finance, Utilities, Telco’s, Travel, Insurance, Automotive, Gambling or Lifestyle.

Receive Competition Sponsor offers by Post.

You can withdraw in one click from these marketing communications and you can update your marketing contact preferences once you register as a Freeprizedraws member by going to the My Preference page. By clicking Continue you agree to the Terms and Conditions and acknowledge that you have read the Freeprizedraws Privacy Policy. Our brand partners who run surveys on our sites, may wish to contact you by telephone, email, post, and SMS subject to your opt-in and consent on their survey.

**Note when registering on the sites a link is provided directly to a list of our competition sponsors so you can review who we share your data with subject to your contact preferences.

Types Of Personal Data We Collect

Your name

Your title

Your date of birth to validate you are over 18 years old and for marketing and identity verification analysis.

Your contact information, including email, postal address, and phone number.

Lifestyle and demographic information, family composition, household income, car ownership and/or hobbies/interests.

Your marketing contact channel preferences through my preference page which you can view HERE.

Your IP address or other online identifiers such as Cookies which are processed only at an aggregated level to ensure we provide the content you would like to see on our site. We do not share this data with any third party Adtech brand.

After registration you will receive an email explaining your consent preferences and providing you with the options to update such contact preferences and as you enter Free Competitions, you have the option to opt-in to our Competition Sponsors who fund our Free to Enter Competitions. Freeprizedraws Website Sponsors have their own privacy policies and have their own opt-in statements on their individual surveys, it is strongly recommended that you read and understand this information.

You can view a list of our website sponsors on our site www.fpd.ie when registering on the site.

Every time you visit the website or use the service and provide us with information, by doing so you are accepting the policies and practices described in this Privacy Policy at that time.

Who this policy applies to?

This policy applies to individuals who have registered with Freeprizedraws and websites which Freeprizedraws provides prize draw services too and or Direct Marketing Databases that DataXcel Ltd manage and process. This policy was last reviewed: January 2023

What this applies to.

We collect the information you choose to provide during your registration process and the information provided when entering prize draws, quizzes, and competitions.

How we use your personal data.

Provide you with information about new competitions and weekly winner updates.

Emailing or to telephone winners to announce the good news.

Provide you with a more personalised service from the site.

Conduct market research on the competitions you would like to see on the site.

Run prize draws and promotions.

Pass on to selected companies, listed in our consent statement and only subject to your contact and data processing preferences, to provide you with other offers and promotions relevant to the profile details you provided at registration. For example, by giving us your home insurance renewal month, a competition sponsor partner may contact you one month before your next renewal date to send you a more competitive quote than your existing provider.

Facilitate communication between yourself and others.

For geo and socio-economic profile analysis, or to build data products. In these instances, the information is aggregated, anonymised and is not shared with a third party in line with the Data Protection Commissioner’s code of practice. Again, these products are of a marketing nature.

Identity Verification otherwise known as (KYC) know your customer. The data used could include Name, Address, Date of Birth, telephone number, email and is anonymised, so no third party receives access to your data at any point. We pass back to customers a Yes or No identifier match code and we do this because many of them must meet regulatory requirements and prevent fraud, avoid others miss using your data and to assist you with your online transactions enabling our customers to accept applications from new users quicker.

We collect information about you when you register with us to join research companies that you select to participate in their survey panels. Website usage information is collected using cookies and is aggregated.

This information includes any details that you type in and submit such as:

Name – first name, last name

Title

Gender

Date of birth

Postal address

Email address

Lifestyle variables

This information is needed by the survey companies to enable you to join their research panels and then email you the appropriate surveys to participate in. Survey panel selection may be based upon one of more demographics e.g., age, gender, and location. Without this data we are unable to help you to join their survey panels.

Who May Contact You

When registering with our sites we provide a link to our competition sponsors for you to review who we might share your data with subject to your contact preferences. The key industry sectors are.

Retail,

Research,

Finance,

Utilities,

Telco's,

Charities,

Travel,

Insurance,

Automotive,

Gaming and Gambling

Lifestyle.

Securing and Storing Your Information

DataXcel Ltd who manage the site, Freeprizedraws.ie, maintains data security measures to protect personal information against unauthorised access and disclosure and that are consistent with our business operations and accepted industry standards. Data can only be accessed by limited authorised personnel who always work with data in an encrypted environment and in line with our internal data security policies. Our data security measures include the implementation of technical, physical, and administrative security safeguards. Please note the Internet is not a 100% secure medium for communication and, accordingly, Freeprizedraws cannot guarantee the security of any information you send to Freeprizedraws via the Internet. Freeprizedraws is not responsible for any loss or damage you or others may suffer as a result of the loss of confidentiality of such information.

DataXcel Ltd may from time to time use third party suppliers to provide all or part of a service to you. DataXcel Ltd will only supply such of your personal information as is necessary to enable them to provide the relevant service to you. You should be aware that such outside service providers might be based in countries outside the European Union whose laws provide for a different standard of protection for your personal data than that provided under Irish law. In such circumstance DataXcel Ltd will have in place contractual arrangements or a Data Processing agreement which will require your data to be processed to a standard compliant with the Data Protection Legislation that exists in Ireland and all future data protection legislation. DataXcel will not release your data to a non-EU country without processing proper due diligence on the standards of data protection within the specified country and always insist on proof of compliance with the EU GDPR standard.

We may process your personal data ourselves or through data processors that will process data on our behalf (in which case we will remain responsible for ensuring the data processor complies with this policy and all current EU data protection regulations).

DataXcel Ltd uses appropriate technical, physical, legal, and organisational measures that comply with data protection laws to keep Personal Data secure.

As most of the Personal Data we hold is stored electronically we have implemented appropriate IT security measures to ensure this Personal Data is kept secure. For example, we use anti-virus protection systems, industry penetration test protocols, firewalls, data encryption technologies and multi factor authentication protocols in order for our selected staff to access and process any data. We have procedures in place at our premises to keep any hard copy records physically secure. We train our staff regularly on data protection awareness and information security and each staff member is fully trained using our data protection handbook which sets out in detail the data protection and compliance policies any DataXcel staff member or third-party sub processor must adhere too at all data touchpoints.

Our key storage points for data are:

Cyberfortress – Our encrypted environment

Let’s Host - Our websites hosting platform.

Pure 360 – Our email deployment platform

Hightail – Our encrypted data transfer platform.

Unfortunately, no data transmission over the Internet or electronic data storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any Personal Data you might have sent to us has been compromised), please immediately notify us by contacting datacompliance@dataxcel.ie.

Data can only be accessed by two authorised personnel who always work with data in an encrypted environment and in line with our internal data security policies. Our data security measures include the implementation of technical, physical, and administrative security safeguards as detailed above and Data Protection is a culture, we follow from top management down.

Your Rights

We will only use your personal data: - fairly and lawfully; - as set out in the Official Rules and/or this Policy; -to the extent necessary for these purposes.

When you register and enter any competition you are FREE to do so without any obligation to say Yes to any of our Competition Sponsor surveys that will be presented to you or tick any of our consent boxes. You will have the same opportunity to win a prize regardless of whether you say Yes or No to any survey and your contact preferences will be adhered too. By giving a positive response and entering a competition sponsor survey you are giving your consent for the competition sponsor to process the information you have provided and to send you information about products and/or services that may be of interest to you. The information you provide may be used, by Freeprizedraws and its Clients, to provide you with information and offers by email, Post, SMS, Mobile phone, or Landline Telephone. If you would prefer NOT to receive such offers, from Freeprizedraws and our Competition Sponsors, please indicate your preference by going to the my preference page HERE

The following is a summary of the data protection rights available to individuals in the EEA in connection with their Personal Data. These rights may only apply in certain circumstances and are subject to certain legal exemptions.

Right of access to a copy of your Personal Data.

Right to withdraw consent to processing of Personal Data (where we process on the basis of consent).

Right to rectify any Personal Data we hold about you if it is inaccurate or incomplete.

Right to have your Personal Data erased from our systems in certain circumstances e.g.

or if your Personal Data has been processed unlawfully.

or if you object to our processing of Personal Data on grounds relating to your particular situation and we have no overriding grounds to continue to use it (see below); or

or where you have provided consent to processing, and you wish to withdraw the consent.

Right to restrict (i.e., suspend) our processing of Personal Data (This may be requested while the accuracy of your Personal Data is being established by us in the event, we receive a rectification request or while we assess an objection received by you (see below).

Right to data portability where your Personal Data, which you have provided to DataXcel Ltd with your consent, is processed by automated means.

Right to object to our processing of your Personal Data on the basis of our legitimate interests on grounds relating to your particular situation. However, we may continue to use your Personal Data, despite your objection, where there are compelling legitimate grounds to do so or if we need to use your Personal Data in connection with any legal claims or where we have one or more other legal basis to process your Personal Data.

Rights relating to automated decision making and profiling having legal or similarly significant effects on you – DataXcel Ltd does not engage in such decision making or profiling on this basis and therefore these rights do not apply.

If you wish to exercise your rights, please contact datacompliance@dataxcel.ie.

Note: When you are logged in to our sites you can edit, and update your contact preferences data at any time by viewing your profile details or by visiting the my preference section of our sites.

Commercially we aim to match your profile to relevant brand partner offers so the information you receive is relevant and within the context of your life stage and available purchasing power. For Example,’ If you have provided your car insurance renewal data and have consented for third parties to contact you, about one month before your renewal date we will work with third party brand partners to send you a car insurance quote tailored to your needs saving you time researching the market in full’.

Rights relating to automated decision making and profiling having legal or similarly significant effects on you – DataXcel Ltd does not engage in such decision making or profiling on this basis and therefore these rights do not apply.

If you wish to exercise your rights, please contact datacompliance@dataxcel.ie.

You also have the right to complain to the relevant supervisory authority, which in Ireland, is the Data Protection Commissioner’s Office and their contact details are:

Data Protection Commission

21 Fitzwilliam Square South

Dublin 2

D02 RD28

Ireland

Telephone: 076 110 4800 / 057 868 4800

Removing Your Details (Deregistration)

Should you wish to withdraw, opt out of your data email, mobile telephone number and postal address being used for Marketing purposes, please go Here You can also visit your account profile once logged in to update your details.

The consequences of opting out are that your account details will be placed in a do not contact file and you will not receive any further communications from Freeprizedraws. Every email that Freeprizedraws sends you contains a link to assist you update your contact preferences and a link to this privacy policy.

If you wish to opt out of our Landline Direct Marketing database, please email: optout@dataxcel.ie and we will send you a confirmation that your data has been removed.

Please note that such opt-out will only apply to communications from those third parties with whom we have a business relationship. If you opt out this way, you may still receive communications from third parties with whom we have no relationship.

Opting out at a later date

Once you have given your consent, you can however still control whether you continue to receive communications or see such advertisements from such third parties. You can unsubscribe or opt out from any communications from Freeprizedraws or any third-party brand at any time and we have listed below the options open to you.

Post

You can withdraw your consent for postal marketing by ticking the opt out box on any postal mailing you receive from any brand and if received from Freeprizedraws you can also email optout@dataxcel.ie

E-mail or SMS (text message)

You can unsubscribe from receiving e-mail or SMS marketing communications from any individual third party by using the instructions in any email communication such third party sends you (usually an ‘unsubscribe’ or ‘STOP’ link).

Telephone calls

To withdraw your consent for marketing telephone calls from Landlines from anyone you can add your name to the NDD by contacting your telephone service provider. Telephone data will only be released to carefully selected Competition Sponsor Partners where it has been cleaned against the NDD, (A national directory database of consumers who do not wish to receive marketing telephone calls or where you have specially requested to us, the Data Controller, that you wish to opt out of marketing telephone calls. Note: if you specifically request a call on a survey from one of our Competition sponsors this will override your preferences on the NDD.

Social media and online

You can configure your advertising preferences on social media such as Facebook, Twitter, Instagram, or Pinterest by accessing your settings or preference options on the relevant platform. If you no longer want to receive personalized advertising on any website you visit, you can usually opt out directly through the privacy policy of the particular website you are accessing. Please note that this will not block ads that are displayed on the websites you visit; it will simply stop you receiving advertising that has been tailored to your interests. This opt-out relies on a cookie, so if you wipe all your cookies then that website will no longer know that you have opted out. The same applies if you use a different internet browser or use a new computer to access the internet. You can also opt out of such advertising by visiting the IAB opt-out platform.

Retention and destruction of personal data

We will ensure that your personal data is not used unless it is accurate and up to date and we will not keep it for longer than necessary. Once it has been decided that the information is no longer needed it will be deleted promptly. The personal data, which we will use, is the information provided at registration and the data you provide when entering prize draws, quizzes, and competitions and whether you have consented to be contacted by specified organisations. You may change your consents at any time – see the Official Rules.

We will keep Personal Data for as long as is necessary for the purposes for which we collect it. We only wish to retain data for as long as it is required for the purposes for which it was collected; for as long as it remains accurate and up-to-date; and most importantly, for as long as long as you are happy for us to do so.

Where we hold Personal Data to comply with a legal or regulatory obligation, we will keep the information for at least as long as is required to comply with that obligation.

Where we hold Personal Data in order to provide a product or service to you, we will keep the information for at least as long as we provide the product or service, and for 7 years thereafter.

In relation to consumer names, addresses, email addresses and mobile telephone numbers these are periodically deleted where they have not been used in a marketing campaign in over 12 months. If you opt out of receiving direct marketing, we will keep a record of this indefinitely and or up to maximum period of seven years in order to ensure that your marketing preferences continue to be observed.

In relation to Landline telephone numbers these are cleaned against the NDD every 28 days, our internal do not contact database and are also periodically deleted where they have not been used in a marketing campaign in over 12 months. If you opt out of receiving direct marketing, we will keep a record of this indefinitely and or up to a maximum of seven years in order to ensure that your marketing preferences continue to be observed and to allow for an audit trail for the Irish data regulator when and if required.

Cookie Policy

What is a cookie?

A cookie is a small text file that may be stored on your computer or mobile device that contains data related to a website you visit. It may allow Freeprizedraws as a website “remember” your actions or preferences over a period of time and or it may contain data related to the function or delivery of the site. Freeprizedraws use Cookies for essential and basic aggregated depersonalised Google Analytics to better understand how users browse our web site which helps us to provide the content our visitors are most interested in. We do not sell your browsing data to third Party AdTech companies.

Further information on cookies can be found at:
http://ec.europa.eu/ipg/basics/legal/cookies/index_en.htm

How are they used on this site?

Freeprizedraws uses cookies only for functionality that is strictly necessary for services that are explicitly requested by the user for their session as per Regulation 5(5), SI 336 of 2011 (the ePrivacy Regulations). This website uses session and aggregated analytic cookies. Session cookies are used to deliver the basic functions of a website i.e., to allow pages to remember technical changes or selections you may make between pages, to allow you to log in and log out.

Managing Cookies

Within your browser you can choose whether you wish to accept cookies or not. Different browsers make different controls available to you and so we provide links below to popular manufacturers' instructions on how you can do this. Generally, your browser will offer you the choice to accept, refuse or delete cookies at all times, or those from providers that website owners use ("third party cookies"), or those from specific websites.

Google Chrome

Internet Explorer

Firefox

Safari

Safari Mobile

Opera

This Cookie Policy forms part of our overall Privacy Statement.

Liability of DataXcel

Material displayed on the Website is provided without any guarantees, conditions, or warranties. DataXcel will not be liable for interruptions to operations or any other interference, including technical interference, over which it has no control. Further, DataXcel does not accept responsibility for errors in the data you enter including your registration details. This includes, but is not limited to, submission errors caused by transmission failures; delays; typographical errors; telephone or network failures; computer, electronic, or Internet hardware or software failures: the inability of any site to accept all DataXcel’ s data; and tampering. DataXcel does not provide any assurance or guarantee that you will win prizes in any draw, or at all.

Whilst DataXcel takes reasonable measures to detect and eliminate viruses from the Website, DataXcel cannot ensure that the website will be free from viruses and does not accept any liability in this respect. You are recommended to take all appropriate measures before downloading or accessing information from the Website including social media and search engine security measures.

Users cannot knowingly use the site to introduce virus and Trojans

You must not misuse the Website by knowingly introducing viruses, trojans, worms or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to the Website, the server on which the Website is stored, or any server, computer or database connected to the Website. You must not attack the Website via a denial-of-service attack or a distributed denial-of-service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. DataXcel will report any such breach to the relevant law enforcement authorities and will cooperate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use the Website will cease immediately. DataXcel will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data, or other proprietary material due to your use of the Website or use of any website linked to it. However, DataXcel will take adequate measures from their end to ensure that such incidents do not occur.

Your Contact about your personal data is Our Data Protection Officer and you can contact them by:

By email: datacompliance@dataxcel.ie

By Telephone: 00353 56 779 0295

We review this Privacy Policy quarterly and reserve the right to make changes at any time to take account of changes in our business, legal requirements, and the manner in which we process Personal Data.